NEWS
Round 5 Results
12-05-2018 
Netball Results
A Grade
Rockbank 31 Def by Wallan 56
B Grade
Rockbank 27 Def by Wallan 28
C Grade
Rockbank 24 Def Wallan 10
Under 19`s
Rockbank 16 Def Wallan 11

Football Results
Seniors
Rockbank 2.3.15 Def by Wallan 30.20.202
Reserves
Rockbank 1.0.6Def by Wallan 11.17.83
Under 19`s
Romsey 2.0.12 Def by Wallan 15.14.104

For full game details and current ladders please go the football and netball scoreboard pages

Wallan Football & Netball Club facebook group
09-03-2018 




Click on the above links and ask how to join our closed WFNC Facebook group & Team app

2017 Major & Gold Club Sponsors
2017 













 










19-10-2010 

Links
29-11-2008 












Archive
 

WFNC Constitution

WALLAN FOOTBALL & NETBALL CLUB INC

 

CONSTITUTION

 

Effective from 24 September 1980

incorporating amendments agreed on

20 September 1994

19 October 1998

11 October 2004

10 October 2006

4 October 2010

 

 

 

 


1.                        Name

The name of the incorporated association is the WALLAN FOOTBALL & NETBALL CLUB INC ('the Club').  

 

2.                        Purposes

The purposes of the Club are:

 

2.1                    To promote and advance the games of Australian Rules football and netball;

2.2                    To maintain the Club in the highest level of competition within the Riddell District Football League or such other league as the Club may compete in from time to time;

2.3                    To recruit, develop, train and coach junior and senior players to achieve the highest possible standards;

2.4                    To achieve and maintain the highest levels of sportsmanship amongst the members and between competitors at all levels and become the first choice club for potential players wanting to play football or netball in the Riddell District Football League or other league to which the Club may belong from time to time;

2.5                    To develop the Club into a financially responsible, stable and successful sporting club;

2.6                    To be a sporting club that is influential within the community and within any league in which it may compete from time to time;

2.7                    To offer a warm and welcoming social environment for both members and guests;

2.8                    To provide, maintain, operate, develop, and manage grounds, ovals, courts, club rooms, social rooms and all other facilities for its members and supporters and for the benefit of others in the surrounding community;

2.9                    To do all things as are necessary, incidental or conducive to the achievement of these purposes.,

3.                        Definitions

3.1                    In these Rules,   unless the contrary intention appears -

Act means the Associations Incorporation Act 1981;

Club means the Wallan Football & Netball Club Inc

committee means the committee of management of the Club;

general committee means the ordinary members of the committee and officers of the Club;

financial year means the period from 1 October to 30 September in each year;

facility and facilities means the Club's facilities which are situated at Greenhill Reserve, Wallan and Wallan Secondary College;

general meeting    means a general meeting of members convened in accordance with these rules;

member means a member of the Club;

officer means a person holding one of the five executive positions – president, secretary, senior vice president, junior vice president or treasurer'

ordinary member of the committee means a member of the committee who is not an officer of the Club;

premises means those parts of the Club's facilities which are licensed or covered by any liquor licence issued pursuant to the Liquor Control Reform Act 1998;

Regulations   means regulations under the Act;

relevant documents has the same meaning as in the Act.

3.2                    In these Rules, a reference to the Secretary of the Club is a reference-

(a)                     if a person holds office under these Rules as Secretary of the Club - to that person; and

(b)                     in any other case, to the public officer of the Club.

4.                        Alteration of the rules

These Rules and the statement of purposes of the Club may be altered, added to, repealed or amended by resolution at any annual meeting or special meeting called for the purposes provided that no such resolution shall be deemed to have been passed unless it is carried by three-quarters of financial members present, including correctly lodged proxy votes, voting.

 

5.                        Membership

5.1                    Only a natural person may be a member of the Club.

5.2                    Membership of the Club shall be divided into the following categories:

(a)                     general membership;

(b)                     player membership;

(c)                     junior membership;

(d)                    life membership; and

(e)                     temporary membership.

5.3                    Other categories of membership as the general committee may from time to time determine will entitle members of those categories to enjoy such rights, duties and responsibilities as the general committee may from time to time determine.

5.4                    Except where the Rules or By-Laws specify otherwise, the general committee shall decide the category of membership to which each member shall belong. The general committee may delegate this task to a sub-committee or to the Secretary or to any other member or members of the general committee.

5.5                    The category of life membership shall include all members of the Club who have been voted as life members at a general meeting. A member who belongs to the category of membership known as life membership shall:

(a)                     be entitled to vote at general meetings;

(b)                     be entitled to be elected or appointed as an officer in the Club or other position on the general committee;

(c)                     not be obliged to pay such entrance fee and/or annual subscription or membership fee as determined under these Rules as listed in the Club's By Laws; and

(d)                    be entitled to enjoy the use of the Club's facilities subject to specific directions by the general committee.

5.6                    A member who belongs the category of membership known as general membership shall:

(a)                     be entitled to vote at general meetings (subject to payment in full of any subscription or membership fee);

(b)                     be entitled to be elected or appointed as an officer in the Club or other position on the general committee if that member has been a financial member for a period of at least 12 months;

(c)                     pay such entrance fee and/or annual subscription or membership fee as determined under these Rules as listed in the Club's By Laws;

(d)                    be entitled to enjoy the use of the Club's facilities subject to specific directions by the general committee.

5.7                    A member who belongs to the category of membership known as player membership shall:

(a)                     upon obtaining a clearance or registering to play with the Club, be entitled to selection in any of the Club's recognised teams;

(b)                     be entitled to vote at general meetings (subject to payment in full of any subscription or membership fee);

(c)                     be entitled to be elected or appointed as an officer in the Club or other position on the general committee if that member has been a financial member for a period of at least 12 months;

(d)                    pay such entrance fee and/or annual subscription or membership fee as determined under these Rules as listed in the Club's By Laws;

(e)                     be entitled to enjoy the use of the Club's facilities subject to specific directions by the general committee.

5.8                    A member who belongs to the category of membership known as junior membership shall:

(a)                     be attending a primary or secondary institution as a full time pupil;

(b)                     not be entitled to vote at general meetings unless over the age of 18 years at the time of the annual general meeting;

(c)                     not be entitled to be elected or appointed to any office in the Club or other position on the general committee unless over the age of 18 years at the time of the annual general meeting, and having been a financial member for a period of at least 12 months or seconded onto the committee for a defined purpose;

(d)                    pay such entrance fee and/or annual subscription or membership fee as determined under these Rules as listed in the Club's By Laws;

(e)                     not be supplied with liquor on the Club's licensed premises unless he or she is accompanied by a parent or guardian and the liquor is supplied for consumption as part of a meal supplied on the Club's premises or the player is over the age of 18;

(f)                      not enter and be on the Club's licensed premises when any liquor licence permits the supply and/or consumption of liquor unless he or she is:

(i)                       in the company of his or her parent or guardian (above the age of 18 years);

(ii)                     on the premises during any time or during any event which is the subject of a permanent authority to permit under age persons to be on a licensed premises issued by the Director of Liquor Licensing or a similar corresponding authority;

(iii)                   over the age of 18; and

(g)                     be entitled to enjoy the use of the Club's facilities subject to specific directions by the general committee.

5.9                    A member who belongs to the category of membership known as temporary membership shall:

(a)                     not be entitled to vote at general meetings;

(b)                     not be entitled to be elected or appointed to any office in the Club or other position on the general committee;

(c)                     not be obliged to pay such entrance fee and/or annual subscription or membership fee as determined under these Rules;

(d)                    be entitled to enjoy the use of the Club's facilities subject to specific directions by the general committee.

5.10                Persons belonging to or of the following class of people shall be eligible for admission as temporary members of the Club:

(a)                     members, players, officials and supporters of any club which is competing against the Club or which is competing at the Club's facilities;

(b)                     officials, delegates and umpires of the Riddell District Football League or such other league as the Club may compete in from time to time; and

(c)                     parents and relatives (over the age of 18 years) of any junior member attending any function, event or activity arranged, conducted or organised exclusively or predominantly for junior members.

5.11                Any member of the general committee or its delegate may approve the admission of a temporary member.

5.12                Temporary membership only lasts for the duration of the day on which it is approved or 24 hours, whichever is the longer.

6.                        Fees and Subscriptions       

6.1                    The annual subscription/membership fee for any category of membership (except life membership) shall be fixed annually by the general committee. Different annual subscriptions/membership fees may be fixed for particular members within a category of membership to take account of family relationships or any other factors which the general committee considers reasonable.

6.2                    If any member has not paid the member's annual subscription/membership fee in full by 30 April in each year (or such other date as determined by the committee), the committee shall be entitled to suspend the member's entitlements either permanently or temporarily or subject to any condition that it deems fit until such time as the member pays the moneys due.

6.3                    To be eligible to vote at annual general meetings members must, regardless of membership category, be fully financial by 30 June preceding the annual general meeting

6.4                    The annual subscription/membership fee does not include access or entry to Club social events. The cost to attend these events is a separate cost.

7.                        Register of members

7.1                    The Secretary must keep and maintain a register of all financial members in which shall be entered:

(a)                     the name, home address, contact phone number , and email address of each member; and

(b)                     the date on which each member’s name was entered in the register;

(c)                     the category of membership to which the member is admitted;

(d)                    the date on which any subscription/membership fee for the current financial year was paid.

7.2                    The names entered in the register are available for inspection free of charge by any member upon request in writing to the Secretary.

8.                        Ceasing membership

8.1                    A member of the Club who has paid all moneys due and payable by a member to the Club may resign from the Club by giving one month’s notice in writing to the Secretary of his or her intention to resign.

8.2                    After the expiry of the period referred to in sub-rule 8.1-

(a)                     the member ceases to be a member;

(b)                     the Secretary must record in the register of members the date on which the member ceased to be a member

8.3                    Membership money paid will not be refunded should a member resign.

8.4                    All outstanding moneys owed to the Club must be paid prior to the member resigning

9.                        Discipline, suspension and expulsion of members

9.1                    Within one month of the annual general meeting being conducted the committee must ratify the following documents:

(a)                     Club code of conduct setting out expected behaviour and discipline required of all members of the Club

(b)                     racial vilification policy that sets out roles and responsibilities of the Club and procedures to be adopted in the case of vilification complaint.

9.2                    The documents listed in Rule 9.1 must be signed by all officers. The documents must be displayed prominently within Club facilities and on the Club's website.

9.3                    Should the Club receive a complaint regarding breaches of the above policies or any other policy adopted by the league or the governing bodies of netball and football in Victoria the following should apply.

(a)                     The president must convene a meeting of the officers within 48 hours of receipt of the complaint and appoint an arbitrator or investigator

(b)                     The arbitrator or investigator must contact the complainant as soon as possible to ascertain the full details of the complaint and what action remedy they are after..

(c)                     The arbitrator or investigator may then call and question any witnesses he consider relevant to the complaint, utilise video evidence if available or other evidence such as emails, text messages etc that may assist with any enquiries

(d)                    The officers may upon hearing all evidence shall after deciding the complaint has been proven decide on penalties pursuant to rules 9 and 10 of the Club constitution

(e)                     The officers may refer the matter to other groups within the Club such as the football or netball leadership group to assess any penalties should they deem that is the most suitable course of action for any alleged breaches of Club policies

(f)                      The Club will assist all league, AFL Victoria, Netball Victoria and official enquiries on breaches of law and league policy.

(g)                     The Club will advise the complainant in writing of its findings and actions taken.

9.4                    Subject to these Rules, if the committee is of the opinion that a member has refused or neglected to comply with these Rules or any By-Law, or has been guilty of breaching any code of conduct or behavioural policy adopted by the Club, the committee may by resolution-

(a)                     suspend that member from membership of the Club for a specified period; or

(b)                     expel that member from the Club; or

(c)                     fine that member an amount   that cannot exceed any real cost to the Club caused by that member.

9.5                    A resolution of the committee under sub-rule . 9.4 does not take effect unless-

(a)                     at a meeting held in accordance with sub-rule 9.6, the committee confirms the resolution; and

(b)                     if the member exercises a right of appeal to the Club under this rule, the Club confirms the resolution in accordance with this rule.

9.6                    A meeting of the committee to confirm or revoke a resolution passed under sub-rule 9.4 must be held not earlier than 14 days, and not later than 28 days, after notice has been given to the member in accordance with sub-rule 9.7.

9.7                    For the purposes of giving notice in accordance with sub-rule 9.6, the Secretary must, as soon as practicable, cause to be given to the member a written notice-

(a)                     setting out the resolution of the committee and the grounds on which it is based: and

(b)                     stating that the member, or his or her representative, may address the committee at a meeting to be held not earlier than 14 days and not later than 28 days after the notice has been given to that member; and

(c)                     stating the date, place and time of that meeting; and

(d)                    informing the member that he or she may do one or both of the following-

(i)                       attend that meeting;

(ii)                     give to the committee before the date of that meeting a written statement seeking the revocation of the resolution;

(e)                     informing the member that, if at that meeting, the committee confirms the resolution, he or she may not later than 48 hours after that meeting, give the Secretary a notice to the effect that he or she wishes to appeal to the Club in general meeting against the resolution.

9.8          At a meeting of the committee to confirm or revoke a resolution passed under sub-rule 9.4, the committee must-

(a)            give the member, or his or her representative, an opportunity to be heard; and

(b)           give due consideration to any written statement submitted by the member; and

(c)            determine by resolution whether to confirm or to revoke the resolution.

9.9                    If at the meeting of the committee, the committee confirms the resolution, the member may, not later than 48 hours after that meeting, give the Secretary a notice to the effect that he or she wishes to appeal to the Club in general meeting against the resolution.

9.10                If the Secretary receives a notice under sub-rule 9.9, he or she must notify the committee and the committee must convene a general meeting of the Club to be held within 21 days after the date on which the Secretary received the notice.

9.11                At a general meeting of the Club convened under sub-rule 9.10-

(a)                     no business other than the question of the appeal may be conducted; and

(b)                     the committee may place before the meeting details of the grounds for the resolution and the reasons for the passing of the resolution; and

(c)                     the member, or his or her representative, must be given an opportunity to be heard; and

(d)                    the members present must vote by secret ballot on the question whether the resolution should be confirmed or revoked.

9.12                A resolution is confirmed if, at the general meeting, not less than 75% of the members vote in person, or by proxy, in favour of the resolution.   In any other case, the resolution is revoked.

10.                    Disputes and mediation

10.1                The grievance procedure set out in this rule applies to disputes under these Rules between-

(a)                     a member and another member or

(b)                     a member and the Club.

10.2                The parties to the dispute must meet and discuss the matter in dispute, and, if possible, resolve the dispute within 14 days after the dispute comes to the attention of all of the parties.

10.3                If the parties are unable to resolve the dispute at the meeting, or if a party fails to attend that meeting, then the parties must, within 10 days, hold a meeting in the presence of a mediator.

10.4                The mediator must be-

(a)                     a person chosen by agreement between the parties; or

(b)                     in the absence of agreement –

(i)                       in the case of a dispute between a member and another member, a person appointed by the committee of the Club   ; or

(ii)                     in the case of a dispute between a member and the Club, a person who is a mediator appointed or employed by the Dispute Settlement Centre or Victoria (Department of Justice).

10.5                A member of the Club can be a mediator.

10.6                The mediator cannot be a member who is a party to the dispute.

10.7                The parties to the dispute must, in good faith, attempt to settle the dispute by mediation.

10.8                The mediator, in conducting the mediation, must-

(a)                     give the parties to the mediation process every opportunity to be heard; and

(b)                     allow due consideration by all parties of any written statement submitted by any party; and

(c)                     ensure that natural justice is accorded to the parties to the dispute throughout the mediation process.

10.9                The mediator must not determine the dispute.

10.10            If the mediation process does not result in the dispute being resolved, the parties may seek to resolve the dispute in accordance with the Act otherwise at law.

11.                    Annual general meetings

11.1                The annual general meeting of the Club shall be held not later than 30 October each year.

11.2                The annual general meeting shall be held on such day as the committee determines.

11.3                The annual general meeting shall be specified as such in the notice convening it.

11.4                The ordinary business of the annual general meeting shall be:

(a)                     to confirm minutes of previous annual meeting and of any general meeting held since that meeting;

(b)                     to receive a report, balance sheet and statement of accounts for the previous year;

(c)                     to elect officers of the Club and members of the general committee'

(d)                    to receive and consider the statement submitted by the Club in accordance with section 30(3) of the Act; and

(e)                     to decide any resolution or business connected with the Club which may be brought to the attention of the meeting.

12.                    Special general meetings

12.1                In addition to the annual general meeting, any other general meeting may be held in the same year.

12.2                All general meetings other than the annual general meeting are special general meetings.

12.3                The committee may, whenever it thinks fit, convene a special general meeting of the Club.

12.4                If, but for this sub-rule, more than 15 months would elapse between annual general meetings, the committee must convene a special general meeting before the expiration of that period.

12.5                The committee must, on the request in writing of not less than 15 members (being financial or life members), convene a special general meeting of the Club.

12.6                The request for a special general meeting must:

(a)                     state the objects of the meeting; and

(b)                     be signed by the members requesting the meeting (this may consist of several documents in a like form, each signed by one or more of the members making the request); and

(c)                     be sent to the postal address of the Club.

12.7                If the committee does not cause a special general meeting to be held within one month after the date on which the request is sent to the address of the Secretary, the members making the request, or any of them, may convene a special general meeting to be held not later than 3 months after that date.

12.8                If a special general meeting is convened by members in accordance with this Rule, it must be convened by the committee and all reasonable expenses incurred in convening the special general meeting must be refunded by the Club to the persons incurring the expenses.

 

13.                    Notice of general meetings

13.1                The Secretary of the Club, at least 14 days, or if a special resolution has been proposed at least 21 days, before the date fixed for holding a general meeting of the Club, must cause to be sent to each member of the Club, a notice stating the place, date and time of the meeting and the nature of the business to be conducted at the meeting.

13.2                Notice must be given pursuant to clause 31.

13.3                An advertisement advising of any general meeting is to be placed in at least one local newspaper for two weeks prior to the meeting being held as well as being advertised on the Club website three weeks prior to the meeting.

13.4                No business other than that set out in the notice convening the meeting shall be transacted at the meeting.

13.5                A member desiring to bring any business before a meeting may give notice of that business in writing (or by electronic transmission) to the Secretary who shall include that business in the notice calling the next general meeting after receipt of that notice.

14.                    Procedures at general meetings

14.1                All business that is conducted at a special general meeting and all business that is conducted at the annual general meeting, except for business conducted under the Rules as ordinary business of the annual general meeting, is deemed to be special business.

14.2                No item of business may be conducted at a general meeting unless a quorum of members entitled under these Rules to vote is present at the time when the meeting is considering that item.

14.3                The number of members personally present (being members entitled under these Rules to vote at a general meeting) constitute a quorum for the conduct of the business of a meetings as follows:.

(a)                     annual meetings  12 members (financial members or life members) of the preceding year;

(b)                     special meetings 12 current financial or life members.

14.4                If, within half an hour after the appointment time for the commencement of a general meeting, a quorum is not present-

(a)                     in the case of a meeting convened upon the request of members- the meeting must be dissolved; and

(b)                     in any other case- the meeting shall stand adjourned to the same day in the next week at the same time and (unless another place is specified by the Chairperson at the time of the adjournment or by written notice to members given before the day to which the meeting is adjourned) at the same place.

14.5                If at the adjourned meeting the quorum is not present within half an hour after the time appointed for the commencement of the meeting, the members personally present (being not less than 3) shall be a quorum.

15.                    Chairperson

15.1                The President, or in the President’s absence, the Senior Vice-President or a nominated life member, shall preside as Chairperson at each general meeting of the Club.

15.2                If the President and the Senior Vice-President or nominated life member are absent from a general meeting, or are unable to preside, the members present must select one of their number to preside as Chairperson.

16.                    Adjournment of meetings

16.1                The chairperson may, with the consent of a majority of members present at the meeting, adjourn the meeting from time to time and place to place.

16.2                No business may be conducted at an adjourned meeting other than the unfinished business from the meeting that was adjourned.

16.3                If a meeting is adjourned for 14 days or more, notice of the adjourned meeting must be given as in the case of the general meeting.

16.4                Except as provided in sub-rule 16.3, it is not necessary to give notice of an adjournment or of the business to be conducted at an adjourned meeting.

17.                    Voting at general meetings

17.1                If a question arising at a general meeting of the Club is determined on a show of hands –

(a)                     a declaration by the chairperson that a resolution has been-

(i)                       carried; or

(ii)                     carried unanimously; or

(iii)                   carried by a particular majority; or

(iv)                   lost; and

(b)                     an entry to that effect in the minute book of the Club,

is evidence of the fact, without proof of the number or proportion of the votes recorded in favour of, or against, that resolution.

 

17.2                Upon any question arising at a general meeting of the Club, a member has one vote only.

17.3                All votes must be given personally or by proxy

17.4                In the case of an equality of voting on a question, the chairperson of the meeting is entitled to exercise a second or casting vote.

17.5                If at a meeting a poll on any question is demanded by not less than 3 members, it must be taken at that meeting in such manner as the chairperson may direct and the resolution of the poll shall be deemed to be a resolution of the meeting on that question.

17.6                A poll that is demanded on the election of a chairperson or on a question of an adjournment must be taken immediately and a poll that is demanded on any other question must be taken at such time before the close of the meeting as the chairperson may direct.

17.7                A member is not entitled to vote at any general meeting unless all moneys due and payable by the member to the Club have been paid by 30 June

18.                    Proxies

18.1                Each member is entitled to appoint another member as a proxy by notice given to the Secretary no later than 24 hours before the time of the meeting in respect of which the proxy is appointed.

18.2                The notice appointing the proxy must be-

(a)                     for a meeting of the Club convened under rule 9.10, in the form set out in Appendix 2; or

(b)                     in any other case, in the form set out in Appendix 3.

19.                    Committee powers

19.1                The affairs of the Club shall be managed by the committee of management constituted in accordance with these Rules.

19.2                The committee-

(a)                     shall control and manage the business and affairs of the Club; and

(b)                     may, subject to these Rules, the Act and the Regulations, exercise all such powers and functions as may be exercised by the Club other than those powers and functions that are required by these Rules to be exercised by general meetings of the members of the Club; and

(c)                     subject to these Rules, the Act and the Regulations, has power to perform all such acts and things as appear to the committee to be essential for the proper management of the business and affairs of the Club; and

(d)                    shall appoint or dismiss all paid officers and servants of the Club, except the auditor, shall fix salaries and terms of employment and shall have power to perform all acts and deeds as shall appear essential for the efficient management of the Club; and

(e)                     shall render to each annual meeting a report of the proceedings of the Club and the general committee during the preceding year, together with any recommendations they deem worthy of consideration; and

(f)                      shall have the power to co-opt the services of any persons to further any matter which comes within the object of this Club as provided in the Constitution.

20.                    Constitution of the Committee of Management

20.1                The officers of the Club shall be-

(a)                     a President;

(b)                     two Vice-Presidents, one Senior and one Junior;

(c)                     a Treasurer; and

(d)                    a Secretary.

20.2                The provisions of rule 22, so far as they are applicable and with the necessary modifications, apply to and in relation to the election of persons to any other offices referred to in sub-rule 20.1.

20.3                Each officer of the Club shall hold office until the annual general meeting next after the date of his or her election but is eligible for re-election.

20.4                In the event of a casual vacancy in any office referred to in sub-rule 20.1, the committee may appoint one of its members to the vacant office and the member appointed may continue in office up to and including the conclusion of the annual general meeting next following the date of the appointment.

21.                    Constitution of the general committee

21.1                Subject to section 23 of the Act, the general committee shall consist of-

(a)                     the officers of the Club;

(b)                     a minimum of 3 and a maximum of 9 ordinary members;

each of whom shall be elected at the annual general meeting of the Club in each year.

 

In addition there can player's representatives who shall provide feedback from the playing group as well as assisting the committee where possible.

 

21.2                The players representatives shall be the team captains from each grade of football and netball teams.

21.3                Subject to these Rules, each ordinary member of the committee shall hold office until the annual general meeting next after the date of election but is eligible for re-election.

21.4                In the event of a casual vacancy occurring in the office of an ordinary member of the committee, the committee may appoint a member of the Club to fill the vacancy and the member appointed shall hold office, subject to these Rules, until the conclusion of the annual general meeting next following the date of the appointment.

21.5                The officers may also appoint sub committees as required. All sub-committees shall be subject and subordinate to the general committee of the Club.

 

 

22.                    Nomination and Election of officers and ordinary committee members

22.1                Nominations of candidates for election of officers of the Club or as ordinary members of the committee must be-

(a)                     made in writing, signed by two financial members of the Club and accompanied by the written consent of the candidate (which may be endorsed on the form of nomination); and

(b)                     delivered to the Secretary of the Club not less than 7 days before the date fixed for the holding of the annual general meeting.

22.2                A candidate may only be nominated for one office, or as an ordinary member of the committee, prior to the annual general meeting.

22.3                If insufficient nominations are received to fill all vacancies on the committee, the candidates nominated shall be deemed to be elected and further nominations may be received at the annual general meeting.

22.4                If the number of nominations received is equal to the number of vacancies to be filled, the persons nominated shall be deemed to be elected.

22.5                If the number of nominations exceeds the number of vacancies to be filled, a ballot must be held.

22.6                The ballot for the election of officers and ordinary members of the committee must be conducted at the annual general meeting.

22.7                Should a vote be required to elect between candidates for executive positions the voting format must be a written secret ballot.   The chairperson and one life member as nominated by the chairperson shall be selected to count votes and announce the results. Neither the chairperson nor the life member are to be nominated persons for the executive positions.

23.                    Vacancies

The office of an officer of the Club, or of an ordinary member of the committee, becomes vacant if the officer or member-

 

(a)                     ceases to be a member of the Club; or

(b)                     becomes an insolvent under administration within the meaning of the Corporations Law; or

(c)                     resigns from office by notice in writing given to the Secretary; or

(d)                    dies; or

(e)                     is removed pursuant to Rules 9 and 27.

24.                    Procedures for meetings of the committee

24.1                The committee must meet at least once each month during the football season and at such times as it shall deem it necessary for the purpose of transacting Club business.    

24.2                Special meetings of the committee may be convened at any time by the President or Secretary.

24.3                The Secretary shall call a special meeting at any time at the request of any six members of the committee.

24.4                Notice of each committee meeting must be given to each member of the committee at least 2 business days before the date of the meeting.

24.5                Written notice must be given to members of the committee of any special meeting specifying the general nature of the business to be conducted and no other business may be conducted at such a meeting.

24.6                Any 6 members of the committee constitute a quorum for the conduct of the business of a meeting of the committee.

24.7                No business may be conducted unless a quorum is present.

24.8                If within half of hour of the time appointed for the meeting a quorum is not present-

(a)                     in the case of a special meeting- the meeting lapses;

(b)                     in any other case- the meeting shall stand adjourned to the same place and the same time and day in the following week.

24.9                The committee may act notwithstanding any vacancy on the committee.

24.10            At meetings of the general committee-

(a)                     the President or, in the President’s absence, a Vice-President presides; or

(b)                     if the President and both Vice-Presidents are absent, or are unable to preside, the members present must choose one of their number to preside.

24.11            Questions arising at a meeting of the committee, or at a meeting of any sub-committee appointed by the committee, shall be determined on a show of hands or, if a member requests, by a poll taken in such manner as the person presiding at that meeting may determine.

24.12            Each member present at a meeting of the committee, or at a meeting of any sub-committee appointed by the committee (including the person presiding at the meeting), is entitled to one vote and, in the event of an equality of votes on any question, the person presiding may exercise a second or casting vote.

25.                    Absence from committee meetings

25.1                Any member who shall absent himself from three consecutive meetings, ordinary or special, of the general committee without adequate excuse or permission of the committee shall be deemed to have vacated his office as a committee member. Such vacancy shall be filled as stated in rule 20.4.

25.2                Any committee member who shall absent himself from Club duties without reasonable excuse or leave of absence from such duties may be called on by the executive officers or general committee to explain his absence, and may be expelled from such committee. Such vacancy shall be filled as stated in rule 20.4.

26.                    Minutes of meetings

The Secretary of the Club must keep minutes of the resolutions and proceedings of each general meeting, and each committee meeting, together with a record of the names of persons present at committee meetings.

 

27.                    Removal of committee member

27.1                The Club in general meeting may, by resolution, remove any member of the committee before the expiration of the member’s term of office and appoint another member in his or her place to hold office until the expiration of the term of the first-mentioned member.

27.2                A member who is the subject of a proposed resolution referred to in sub-rule 27.1 may make representations in writing to the Secretary or President of the Club (not exceeding a reasonable length) and may request that the representations be provided to the members of the Club.

27.3                The Secretary or the President may give a copy of the representations to each member of the Club or, if they are not so given, the member may require that they be read out at the meeting.

28.                    Funds and Negotiable Instruments

28.1                The Treasurer of the Club must-

(a)                     collect and receive all moneys due to the Club and make all payments authorised by the Club; and

(b)                     keep correct accounts and books showing the financial affairs of the Club with full details of all receipts and expenditure connected with the activities of the Club.

28.2                All cheques, drafts, bills of exchange, promissory notes and other negotiable instruments must be signed by two officers of the committee of management (neither of whom can be related).

28.3                All accounts except those operated by any social committee shall be in a local trading bank and shall be operated by any two officers of the Club (neither of who can be related).

28.4                The funds of the Club shall be derived from entrance fees, annual subscriptions, donations and such other sources as the committee determines.

29.                    Non-Profit

29.1                The assets and income of the Club shall be applied exclusively to the promotion of its objects and no portion shall be paid or distributed directly or indirectly to the members of the Club except as bona fide remuneration for services rendered or expenses incurred on behalf of the Club.

30.                    Seal

30.1                The common seal of the Club must be kept in the custody of the Secretary.

30.2                The common seal must not be affixed to any instrument except by the authority of the committee and the affixing of the common seal must be attested by the signatures either of two members of the committee or, of one member of the committee and of the public officer of the Club.

31.                    Notice to members

31.1                Any notice that is required to be given to a member, by on behalf of the Club, under these Rules may be given by-

(a)                     delivering the notice to the member personally; or

(b)                     sending it by prepaid post addressed to the member at that member’s address shown in the register of members; or

(c)                     facsimile transmission, if the member has requested that the notice be given to him or her in this manner; or

(d)                    electronic transmission (email or sms), if the member has requested that the notice be given to him or her in this manner.

32.                    Winding up

In the event of the winding up or the cancellation of the incorporation of the Club, the assets of the Club must be disposed of in accordance with the provisions of the Act.

 

33.                    Custody and inspection of books and records

33.1                Except as otherwise provided in these Rules, the Secretary must keep in his or her custody or under his or her control all books, documents and securities of the Club.

33.2                All accounts, books, securities and any other relevant documents of the Club, (excluding records of individual personnel contracts and medical records) must be available for inspection free of charge by any member upon written request to the secretary specifying the reason for wanting to view the relevant material.   The officers should assess whether the request is reasonable and under the supervision of an officer make the requested material available.

33.3                A member may make a written request to the secretary to obtain a copy of any accounts, books, securities and any other relevant documents of the Club(excluding records of individual personnel contracts and medical records) and specifying the reason for wanting to view the relevant material.   The executive should assess whether the request is reasonable and provide relevant copies should it be deemed a reasonable request.

34.                    Colours of the Club

34.1                The Club recognises the significance of black and white in the colours of the uniform of the Club. Official uniforms shall be worn at all matches wherein the Club takes part excepting where an alternative uniform approved by the league to which the Club is affiliated is required to be worn.

35.                    By-Laws and Regulations

35.1                The general committee shall have power to make by-laws and regulations that they consider essential for the efficient management of the Club, and to alter amend or rescind them as the occasion may arise. Such by-laws and regulations will have the same force as the Constitution of the Club, provided that they are not contrary or inconsistent with such Constitution.

35.2                A copy of any Club By Laws must be kept at the Club's facilities and be accessible to members as well as being posted on the Club's website.

 

 

 

 

 

 

 

 


APPENDIX 1

 

APPLICATION FOR MEMBERSHIP OF

(NAME OF THE CLUB)

 

 

I,           

                        (name and occupation)

 

of          

                        (home address)

desire to become a member of the WALLAN FOOTBALL & NETBALL CLUB INC.

 

In the event of my admission as a member, I agree to be bound by the rules of the Club for the time being in force.

 

 

Signature of Applicant                         

 

Date     

 

 

I,           

                        (name)

a member of the Club, nominate the applicant, who is personally known to me, for membership of the Club.

 

 

Signature of Proposer               

 

Date     

 

 

I,           

                        (name)

a member of the Club, second the nomination of the applicant, who is personally known to me, for membership of the Club.

 

 

Signature of Seconder    X                     

 

Date     

 


APPENDIX 2

 

FORM OF APPOINTMENT OF PROXY FOR MEETING OF

CLUB CONVENED UNDER RULE 9.10

 

I,           

                        (name)

 

 

of           

                        (home address)

 

being a member of WALLAN FOOTBALL & NETBALL CLUB INC

 

appoint

 

                        (name of proxy holder)

 

 

of          

                        (address of proxy holder)

 

being a member of that Incorporated Association, as my proxy to vote for me on my behalf at the appeal to the general meeting of the Club convened under rule 7(7), to be held on-

 

                                                     (date of meeting)

 

and at any adjournment of that meeting.

 

I authorise my proxy to vote on my behalf at their discretion in respect of the following resolution (insert details of resolution passed under rule 9.4).

 

Signature           X

 

Date     

 

 


APPENDIX 3

 

FORM OF APPOINTMENT OF PROXY

 

I,           

                        (name)

 

 

of        

                        (home address)

 

being a member of WALLAN FOOTBALL & NETBALL CLUB INC.

 

appoint

 

                        (name of proxy holder)

 

 

of          

                        (address of proxy holder)

 

being a member of that Incorporated Association, as my proxy to vote for me on my behalf at the annual/special* general meeting of the Club to be held on-

 

                                           (date of meeting)

 

and at any adjournment of that meeting.

 

My proxy is authorised to vote in favour or/against* following resolution (insert details of resolution.

 

 

 

 

 

 

Signature of Applicant           X               
   

Date     

 

*Delete if not applicable


TABLE OF CONTENTS

 

1.                   Name

2.                  Purposes

3.                  Definitions

4.                  Alteration of the rules

5.                  Membership

6.                  Fees and Subscriptions

7.                  Register of members

8.                  Ceasing membership

9.                  Discipline, suspension and expulsion of members

10.                 Disputes and mediation

11.                 Annual general meetings

12.                 Special general meetings

13.                 Notice of general meetings

14.                 Procedures at general meetings

15.                 Chairperson

16.                 Adjournment of meetings

17.                 Voting at general meetings

18.                 Proxies

19.                 Committee powers

20.                 Constitution of the Committee of Management

21.                 Constitution of the general committee

22.                 Nomination and Election of officers and ordinary committee members

23.                 Vacancies

24.                 Procedures for meetings of the committee

25.                 Absence from committee meetings

26.                 Minutes of meetings

27.                 Removal of committee member

28.                 Funds and Negotiable Instruments

29.                 Non-Profit

30.                 Seal

31.                 Notice to members

32.                 Winding up

33.                 Custody and inspection of books and records

34.                 Colours of the Club

35.                 By-Laws and Regulations